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SPONSORED EVENT REGISTRATION

Thank you for your interest in sponsoring an event to benefit
the Capital Area Food Bank of Texas. Please fill out the form below to register your event.

* requred fields

Event Information

Event Name

Event Description

Start Date

End Date

Time(s)

Location

Cost

Is this event open to the public?

Event Support Information

List of committed sponsors:

List of potential sponsors:

Does your workplace match donations?

Event Sponsor Information

Organization Name	Email
First Name	Last Name
Street
City	State
Zip	Phone Number
Fax	Website

Donation Information

Please estimate how your event will benefit the Food Bank:

Financial Donations	Food (lbs.)
Will you collect financial donations?	Will the donation be made from a portion of the event sales?
If yes, please provide the specific wording to be included on the ticket or at entrance to event.

Donation Policy:

Please keep in mind while you plan your event that items donated to the event (food, set-up equipment, etc.) will not be acknowledged as donations to the Capital Area Food Bank of Texas.

The proceeds from the event (minus the value of any goods/services the Food Bank provided) will be acknowledged as a tax-deductible donation to the Food Bank from the third party and the organization or individual will be sent a thank you note with IRS reporting information.

Thank you letters for in-kind goods and services donations will list only the specific good or service donated, without a market dollar value assigned. This market value is for the donor to determine with their tax advisor.

For more information, visit the Donations FAQ.

Donated Food - Containment and Delivery

Our hours are Monday - Friday 8 a.m. - 5 p.m. (Please note our Saturday hours are from 9 a.m. - noon and 12:45 p.m. - 4 p.m. and we are closed Sunday.)

How many supplies would you like to request (see the Coordinator's Kit for more details)?

Boxes (2 1/2 feet tall, holds 150 lbs. of food)

Barrels (3 x 1.5 ft, holds 250 lbs. of food, provided on a case-by-case basis)

What day will you pick up supplies?

What day will you deliver your donation?

Thank you for including transportation as part of your donation!

Promotions and Marketing

How will the event be promoted?

Printed Materials	Television
Sponsor	Website
Print Ads	Radio
illboards B

Would you like to use the Food Bank's name and/or logo in your promotional material?

Any use of the Capital Area Food Bank of Texas’ name and/or logo must be approved by our Communications Department. Please send all promotional material drafts to fooddrive@austinfoodbank.org and allow three days for approval.

Virtual Food Drive

Consider a Virtual Food Drive, which allows your participants to donate online - anytime, anywhere using a credit card. We’ll create the donation page using images and messaging you provide. Then, we’ll provide you with the URL so you can share it in all your promotions. Please send logos or other graphics to fooddrive@austinfoodbank.org to include them on your Virtual Food Drive page. Include your organization and event names with the email.

Do you want to have a Virtual Food Drive (online donation page)?

Message to your participants to be posted on your Web page:

Please enter a goal amount if you would like a progress meter on your page.

Schedule Meetings & Tours

I would like a Food Bank Representative to speak with me/my organization on:

Date

Time

I would like to tour the Food Bank on:

Date

Time

Food Bank Volunteer Request

If you would like a Food Bank volunteer at your event, the Food Bank will consider providing support based on the following criteria:

Estimated funds raised
Estimated pounds raised
How do you plan and promoting and publicizing the event?
Is this a first time event? If not, how much did you raise last year?
Timing (as related to other Food Bank events)

I would like to have a volunteer at my event

After reviewing your registration form, we'll respond to your request within one business week if we are able to recruit and place volunteers for your event. We recommend all volunteer requests are submitted one month prior to your event.

Other Interests

	Incorporate hunger in Central Texas facts into your Food & Fund Drive (through emails, e-Newsletters, fliers, and/or meetings)
	Ink Out Hunger (please email inkouthunger@austinfoodbank.org)
	Hunger Awareness Education

By clicking the "I agree" box and submitting this proposal, you agree to indemnify, defend and hold harmless the Capital Area Food Bank of Texas and its officers, directors, employees, agents and representatives from any claims, losses, costs or expenses arising from any personal injury or property damage directly or indirectly incurred by the sponsor, volunteers or any other third parties related to the planning or conduct of the proposed event.

I Agree

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